Email Cover Letter Sample and Tips
Writing a hard copy cover letter is becoming less of the norm these days. This is because, more than ever, people are sending job application materials through job websites or via email. This includes submitting resumes and cover letters online.
When asked to submit your job materials (such as your resume and any other related documents) as an email attachment, the email itself acts as your cover letter.
See below for an example of an email cover letter, and tips for how to write it and what to include your message. Here are some tips on how to write and send a quality email cover letter.
Use a Professional Email Address
First, before you start drafting your letter, make sure your email address is professional. Along with the subject line, your email address is the first thing the employer will see – it is your first impression.
If you are using an informal address that you created years ago like firstname.lastname@example.org or email@example.com, it may be a good idea to open a new account specifically for communication between you and hiring companies. Get a new professional address that includes your first and last name, if possible.
State Your Name and the Job in the Subject
In the subject line of the email, clearly state the position you are applying for and also include your name. This way, the hiring manager will know, at a glance, that you are writing to apply for a job.
With a clear subject line, the employer is more likely to read the email. Also be sure to proofread your subject line before sending the email – a typo in the subject line is not a good first impression, and might lead to your email being deleted!
Start With a Greeting
If possible, greet a particular person in your letter.
Figuring out the recipient may be as easy as reading the name on the email address in which you are sending your resume. If it isn’t that obvious, double check the job listing to see if a name is mentioned. You can also check the company website (see if there is a directory or list of staff members), or call the company and ask the administrative assistant for help. If none of this works, you can use a greeting like “Dear Hiring Manager.”
What to Include in the Email Message
An email cover letter includes pretty much the same content as a hard copy cover letter, with a few optional additions. Start your letter by expressing your interest in the job opening, and mention the job title by name. Follow this with some of your previous experience that will show the reader that you are qualified for the position.
Focus on specific examples when explaining that you have certain qualities or skills. Make sure all of the information you include is directly related to the job for which you are applying. Do not be afraid to brag a little bit about your accomplishments; this is the time to “sell” yourself to them.
A benefit to sending your cover letter by email is the ability to attach URLs within the body of your message.
For example, if you are applying for a technology driven position like a web designer, freelance writer, or software developer, you can insert links to work you have done in the past. Nothing shows what a good fit you will be for the job like real life examples of what you can do.
Close With a Thank You and Signature
Finally, close your email cover letter with a thank you and express your readiness to meet the hiring manager in person for an interview. You might also want to add that your resume is attached to the email (if this is the case).
Then, include a closing (such as “Best” or “Sincerely”) and your full name. Underneath your name, include an email signature. This is something you can set up on your email account. It appears at the bottom of every email you send, and includes important contact details, such as your email address and phone number.
It might also include your full address, employment information, or a link to your LinkedIn profile.
Attach Your Resume (Unless Told Otherwise)
Attach your resume to your email message in the format requested by the employer. If a specific format isn't required, send it as a PDF or Word document. Of course, do not do this if the employer specifically tells you to submit your resume in some other way (such as through a website or via mail).
Sample Email Cover Letter With Resume Attached
Subject Line of Email Message: Communications Director Position - Your Name
Dear Hiring Manager,
I read your job posting for a Communications Director with interest. I am confident that my ten years of experience in communications in both the private and public sector make me an ideal fit for the position.
In my position as Communications Director for XYZ Company, I wrote articles for the company website, managed guest author submissions, and wrote and sent a weekly email newsletter to subscribers. I received consistent praise from the director for my attention to detail and clear, straightforward writing style.
While Assistant Communications Director for Assemblyperson Susan Smith, I researched, drafted and amended legislation, wrote press releases, and was responsible for office communications and correspondence.
I also have extensive experience writing on a freelance basis on labor issues, which, I believe, would be an ideal match for this position. Articles are available for your review at:
Additional writing samples and my resume are attached. If I can provide you with any further information on my background and qualifications, please let me know.
I look forward to hearing from you. Thank you for your consideration.
Articles > Sample cover letter for sending documents
Sample cover letter for sending documents
Mostly after you apply for a job, the company seeks for your documents. And for that you need to write a letter addressing the company and attach your documents along with it. These letters are professionally called transmittal letters that carry a larger item usually a document. These letters informs the recipient with a particular context in which the sender places a larger document and gives the recipient a record of sending the documents/
These letters are usually brief. The first stanza tells what is being sent and the purpose of sending the document. The letter may summarize the proposal to send the documents in few sentences and give the recipient other essential information.
What to mention:
A letter for sending documents to the company is usually very brief. The purpose of sending the documents and the list of documents is the main thing that should be mentioned in a letter written for sending documents. You may also provide other useful information in the letter regarding the company asking for the particular documents. The letter should include the recipient�s address, your address, a salutation and closing, also mention your contact details. The letter explains what the documents attached to it are and what the recipient should do with it. You should follow the following procedure while writing a letter for sending documents:
� Mention your name, email, address and phone number on the top left of the letter.
� Leave a blank line and mention the date. After leaving another blank space mention the recipient�s name, title, name of company, address.
� Start off the letter with a salutation, �dear Mr./Ms.� And mention the last name of the contacted person.
� In the main body of the letter convey that the documents are being sent and for what purpose are they being sent.
� The first stanza of the letter describes the list of documents being sent and for what purpose they are being sent.
� Further you can provide other essential information regarding the documents or the previous conversation with the recipient.
� End the letter with a brief sentence that ensures goodwill by thanking the recipient for their time.
Sample cover letter for sending documents
Dear Mr./Ms. (last name),
I am submitting herewith the following documents as asked by your company:
1. Photocopy of voter id
2. Photocopy of pan card
3. Photocopy of driving license
4. A copy of address proof (electricity bill etc.)
5. A photocopy of passport
I am sending these documents for further progress in the fulfillment of the formalities required for joining the company. All the documents asked by the company are attached along with this letter. You can let me know regarding any other formalities concerning the matter.
Your consideration of my application is greatly appreciated. Thanking you for your time.
Points to remember:
� Ensure you have full details of the company. Draft the latter properly and keep it brief. Clearly mention the reason behind sending the documents.
� Always attach a photocopy of the original documents and never the original copies until asked by the company in specific.
� Consult your superiors before taking any decision.